Vendor Rules
Important Dates
There are a number of important dates for vendors:
- Saturday, November 6, 2021: The 2022 event application opens to 2021 vendors
- Wednesday, December 1, 2021: The 2022 application opens to the public.
- Sunday, July 24, 2022: email confirmation of acceptance to vendors from coordinators.
- Friday, November 4, 2022: Vendor Booth Setup (times will be determined at a later date and are based on whether the sectional game will be at home or away)
- Saturday, November 5, 2022: The 2023 event application opens to 2022 vendors
- Tuesday, December 1, 2022, the 2023 application opens to the public.
General Information
The following requirements are expected of all vendors:
- The event opens at 8:00 AM sharp and ends at 4:00 PM. Booths are expected to remain up for the entire day. Vendors that tear down before 4:00 PM will not be invited back.
- Vendors not checked-in by 7:30 a.m. Saturday will lose their booth space. NO REFUNDS.
- If you do not have someone to stand in for you to have time to take a break, we will try to provide a booth-sitter for a maximum of 15 minutes. Please let the Zone Leader know if you need one.
- Tables can be provided at a cost of $10 per table. Be sure to indicate your choice on the application form. Each booth comes with two chairs.
- Electricity can be accommodated on a first come first serve basis for a fee of $10. You will need to provide your own extension cord and duct tape. Be sure to indicate your need on the application form.
- Booths with wall space are limited and we will portion them out on a first come, first served basis. Again, be sure to indicate your need on the application form.
- Vendors are expected to be "good neighbors." Booth spaces are marked with tape at the corners on the floor.
- A limited number of carts are provided at the entry points for easy movement of your equipment and goods. Please remember to return the carts to the entry-ways after you are done moving your objects.
What types of items are permitted?
While we prefer hand-crafted items we do allow a percentage of direct sales vendors into the event.
The following items will not be permitted:
- No food items, other than those preserved or prepackaged, and not intended for consumption on the premises.
When do we set-up our booths?
Booth set-up typically happens the Friday night before the event starting after 3:30 pm (unless the play-off game is a home game that Friday - see below) and then the day of the event starting at 6:00 am.
If the play-off game is a home game the Friday before the event then set-up will not occur until after the game ends; if at all that Friday night.
Note: Times are subject to change based on the School’s need for certain spaces.
What size are the booths?
We attempt to make each booth 10' x 10'. However, because of the layout of the interior of the school, it may not be possible to make the booth space square.