Vendor Rules

Important Dates

There are a number of important dates for vendors:

Sunday, December 11, 2022: The 2023 event application opens to 2022 vendors
Sunday, January 1, 2023: The 2023 application opens to the public.
Sunday, July 23, 2023 email confirmation of acceptance to vendors from coordinators.
Friday, November 3, 2023: Vendor Booth Setup (times will be determined at a later date and are based on whether the sectional game will be at home or away)
Sunday, December 3, 2023 the 2024 application will be sent to the 2023 vendors.
Sunday, January 7, 2024, the 2024 application opens to the public.

General Information

The following requirements are expected of all vendors:

The event opens at 9:00 AM sharp and ends at 4:00 PM. Booths are expected to remain up for the entire day. Vendors that tear down before 4:00 PM will not be invited back.
Vendors not checked-in by 7:30 a.m. Saturday will lose their booth space. NO REFUNDS.
If you do not have someone to stand in for you to have time to take a break, we will try to provide a booth-sitter for a maximum of 15 minutes. Please let the Zone Leader know if you need one.
Tables can be provided at a cost of $10 per table. Be sure to indicate your choice on the application form. Each booth comes with two chairs.
Electricity can be accommodated on a first come first serve basis for a fee of $10. You will need to provide your own extension cord and duct tape. Be sure to indicate your need on the application form.
Booths with wall space are limited and we will portion them out on a first come, first served basis. Again, be sure to indicate your need on the application form.
Vendors are expected to be "good neighbors." Booth spaces are marked with tape at the corners on the floor.
A limited number of carts are provided at the entry points for easy movement of your equipment and goods. Please remember to return the carts to the entry-ways after you are done moving your objects.

What types of items are permitted?

While we prefer hand-crafted items we do allow a percentage of direct sales vendors into the event.

The following items will not be permitted:

No food items, other than those preserved or prepackaged, and not intended for consumption on the premises.
Booths for vendors selling food items are very limited.

When do we set-up our booths?

Booth set-up typically happens the Friday night before the event starting after 4:00 pm (unless the play-off game is a home game that Friday - see below) and then the day of the event starting at 6:00 am.

If the play-off game is a home game the Friday before the event then set-up will not occur until after the game ends; if at all that Friday night.

Note: Times are subject to change based on the School’s need for certain spaces.

What size are the booths?

We attempt to make each booth 10' x 10'. However, because of the layout of the interior of the school, it may not be possible to make the booth space square.

Vendor Cancellation Policy

All cancellation requests must be made in writing.

Prior to 120 days - full refund
61-120 days before start of event - 50% refund
0-60 days before start of event - no refund

Vendors are not allowed to find their own replacements as we always have a large waitlist.

Any cancellation request received fewer than 60 business days prior to a scheduled event (or after the event date has passed) due to an extenuating circumstance may be reviewed by the respective Committee Chair(s) who in turn will recommend the appropriate refund and action.

What can I Expect as a vendor?